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CONSTITUTION
ARCHAEOLOGICAL SOCIETY
OF NEW JERSEY
(27 March 1976
revised)
Article I - Name
The name of this
organization shall be
the Archaeological
Society of New Jersey,
hereinafter referred to
as the Society.This
Society shall be
incorporated under the
Title 15 laws of the
State of New jersey -
"Corporations and
Associations Not for
Profit". The Executive
Board of this Society
shall act as the Board
of Trustees for the
Corporation.
Article II -
Objectives
The objectives of this
Society shall be:A.
To promote and encourage
the study of historic
and prehistoric
archaeology and related
disciplines in the State
of New Jersey.
B. To encourage the
location and
preservation of
important archaeological
sites and monuments.
C. To encourage and
assist in the
investigation,
preservation,
interpretation, and
display of
archaeological
materials.
D. To encourage and
assist in the
establishment of local
or regional
archaeological
organizations.
E. To assist
non-professionals in the
understanding of all
aspects of archaeology
and related disciplines
through the formation of
close working
relationships with
professional Society
members.
F. To record,
preserve and publish
information on relating
to any of the foregoing,
and the exchange
information with other
organizations.
Article III -
Membership
Membership categories in
this Society shall be
Ex-Officio, Honorary,
Life, Sustaining,
Family, Active, Student,
and Institutional. Any
person or institution in
sympathy with the ideals
and objectives of this
Society may, upon formal
application and payment
of specified dues,
become a member.A. Ex-Officio members
shall be the Governor of
New Jersey, the State
Commissioner of
Education, and the
Director of the State
Museum. They shall be
exempt from the payment
of dues.
B. Honorary membership
may be conferred upon
persons who have made
noteworthy contributions
to the advancement of
archaeology or to the
welfare of the Society.
Nominations for Honorary
membership must receive
favorable recommendation
by the Executive Board
and receive an approving
vote of three-forths of
the members returning
mail ballots. Honorary
members are exempt from
payment of dues and are
entitled to all the
privileges of membership
for the balance of their
natural lives.
C. Life membership
shall be conferred on
individuals who pay dues
as specified in the
By-Laws. Life members
shall be entitled to all
privileges of membership
for the balance of their
natural lives.
D. Sustaining membership
shall consist of those
individuals who provide
financial support as
specified in the
By-Laws.
E. Family membership
shall consist of husband
and wife, and children
under 18 years of age.
Both husband and wife
are entitled to one vote
each and may hold office
in the Society. A family
membership shall receive
only one copy of the
each of the Society's
regular publications.
F. Active membership
shall consist of those
individuals who provide
support as specified in
the By-Laws.
G. Student membership
is limited to full-time
students. Such members
shall be entitled to
vote and serve on
committees but shall not
hold executive office in
the Society.
H. Institutional members
shall consist of
libraries, museums,
educational facilities,
and similar
organizations
subscribing to the
Society's publications.
They shall be entitled
to send one voting
representative to the
meetings.
Any membership may be
terminated with cause by
appropriate and just
actions of the Executive
Board and ratification
by the general
membership.
Article IV -
Administration
The administration and
operation of the Society
shall be conducted by
the elected Officers and
other members of the
Executive Board. They
shall be governed by
adopted By-Laws which
shall implement this
Constitution.A. The Officers of
this Society shall
consist of a President,
three Vice-Presidents,
Recording Secretary,
Corresponding Secretary,
Treasurer, Assistant
Treasurer, and Editor.
B. The Executive
Board shall consist of
the above officers, the
elected head of each
chapter or the appointed
representative who is a
Society member, the
immediate past Society
President, and six
individuals elected from
the membership-at-large.
Article V - Meetings
Four general membership
meetings shall be held
during the fiscal year
for the purpose of
formalizing the Society
business and actions,
providing for and
encouraging exchange
between the Executive
Board and general
membership, and the
presentation of
technical and
non-technical papers of
interest to the
membership.The
Officers separately or
the entire Executive
Board shall meet as
often as necessary to
conduct the Society's
business and meet its
objectives.
Article VI -
Publications
The regular Publication
of this Society shall be
the Newsletter and
the Bulletin.
A. The Newsletter shall
contain information on
happenings within the
Society, meeting
notices, book reviews,
annual reports from
Officers, Committee
Chairpersons, and
chapters, as well as
short articles of
general interest to the
Society member. The
Newsletter shall be
published at least four
times a year.
B. The Bulletin shall
contain scholarly
reports on subjects in
keeping with the
objectives of this
Society. The Bulletin shall
be published at least
once per fiscal year.
Special publications
may be issued as
directed by the
Executive Board upon
recommendation of the
Editors.
Article VII -
Chapters
Subsidiary autonomous
Chapters of the Society
may be established
throughout the state of
New Jersey. Chapter
policies shall be in
agreement with those of
the Society.
Article VIII -
Committees
The permanent Committees
of this Society shall be
Education, Exhibits,
Finance, Library and
Archives, Membership,
Program, Publications,
Public Relations and
Publicity, and Research.
The President shall
establish special and
temporary Committees as
necessary to accomplish
the objectives of the
Society.The Committee
Chairperson is
responsible for staffing
the committee and
reporting activities and
accomplishments to the
Executive Board and the
general membership.
Article IX -
Constitution Amendments
Proposed amendments for
this Constitution shall
be submitted to the
Executive Board in
writing and shall be
signed by at least five
members of the Society.
The Executive Board
shall direct the
Corresponding Secretary
to submit the proposed
amendment, together with
the Board's approval or
disapproval, to the
membership at least
thirty days in advance
of a regular meeting, at
which time a vote shall
be taken upon the
proposal.If the
proposed amendment has
been approved by the
Executive Board, a
favorable majority vote
of those members present
will suffice for
adoption. If the
Executive Board has
disapproved the proposed
amendment, a favorable
vote of two thirds of
the members present
shall be required for
adoption.
Article X - Effective
Date
This revised
Constitution was adopted
at the regular meeting
of the Archaeological
Society of New Jersey at
Cook College, Rutgers
University on March
27th, 1976. This
constitution replaces
the one adopted November
13th, 1931, revised on
October 15th, 1949 and
January 15th, 1972, and
all amendments.ASNJ
Constitution (27 March
1976 rev.)
By-Laws
Archaeological Society
of New Jersey
Article I –
Officers and Duties
The Officers of this
Society shall be the
President, First Vice
President, Second Vice
President, Third Vice
President, Treasurer,
Assistant Treasurer,
Recording Secretary,
Corresponding Secretary,
and Editor. Officers
shall be elected for a
two (2) year term at the
January Annual Meeting
held in an even numbered
year.
If an Officer vacancy
occurs during the term
of office, the line of
succession shall be
President, First Vice
President, Second Vice
President, Third Vice
President, Treasurer,
Recording Secretary,
Corresponding Secretary,
Editor and Assistant
Treasurer. Under
seriously disrupted
conditions, all
remaining Executive
Board members shall have
the power to convene and
fill any vacancy not
covered by line of
succession by
appointment until the
next general membership
meeting or may call a
special election meeting
to fill unexpired terms.
All such Executive Board
actions to fill Officer
vacancies must be
confirmed by majority
vote of members present
at the next general
membership meeting.
The selection of
new-term Officer
nominees shall not
necessarily be
influenced by the above
line of succession. A
Nominating Committee
responsive to the
geographic and academic
interests and needs of
the Society shall be
appointed by the
President before August
1st in the year prior to
elections. The committee
shall be composed of no
less than three (3)
Society members of which
at least one must not be
an Executive Board
member. The President
shall also appoint the
Nominating Committee
Chairperson.
The duties of the
Officers shall be:
A. The President may
call and shall preside
at all regular and
special meetings of the
Society and of the
Executive Board, and
shall exercise the
customary authority of
the Office.
The President shall
appoint Committee
Chairpersons for regular
and special Committees
where such provisions
are not provided for in
the Constitution and
By-Laws.
The President shall
exercise the right to
vote only for the
purpose of breaking a
tie.
B. The First
Vice President shall
assume the duties of the
President’s Office in
the President’s absence.
The First
Vice President shall
be directly responsible
to the President for the
staffing and operation
of the Public
Relations and Publicity
Committee. The First
Vice President may
appoint a Chairperson
for that committee and
serve on it in an
advisory capacity or may
accept the Chairperson
responsibility directly.
C. The Second
Vice President shall
preside at meetings in
the absence of both the
President and the Vice
President.
The Second
Vice President shall
be directly responsible
to the President for the
operation and staffing
of the Membership
Committee. These
responsibilities may be
fulfilled as outlined in
paragraph 2 of B. above.
D. The Third
Vice President shall
preside at meetings in
the absence of the
President, First Vice
President and Second
Vice President.
The Third
Vice President shall
be directly responsible
to the President for the
operation and staffing
of the Program
Committee. These
responsibilities may be
fulfilled as outlined
above in B.
E. The Treasurer shall
have charge of all
Society monies from
whatever source. The
Treasurer shall conduct
the office and retain
records in a manner
acceptable to the
Executive Board using
appropriate accounting
principles. Written and
verbal reports on
Society financial status
be presented at each
regular and Executive
Board Meeting and any
other meeting requested
by the President.
F. The Assistant
Treasurer shall assist
the Treasurer in
fulfilling his duties
and shall also be
responsible to the
President for the
operation and staffing
of the Finance
Committee. These
responsibilities may be
fulfilled as outlined
above in B.
G. The Recording
Secretary shall keep the
written record of
Society Proceedings
which occur at regular
membership and Executive
Board Meetings. The
Recording Secretary
shall also take charge
of current documents of
the Society and maintain
these in a proper file.
The Recording Secretary
shall present written
and verbal reports on
the proceedings of the
prior meetings as
requested by the
President.
H. The Corresponding
Secretary shall be
responsible for handling
all requested mailings
to Society members and
non-members, receiving
and answering Society
directed correspondence
and forwarding requests
or information on highly
technical matters to
Society scholars.
The Corresponding
Secretary shall also act
as editor of the Society
Newsletter and shall
record meeting decisions
in the absence of the
Recording Secretary.
I. The Editor shall be
responsible for
acquiring suitable
materials for and
editing, printing and
publishing the society
Bulletin. The Editor
shall be responsible for
enlisting the aid and
services of persons
competent in art,
layout, proof-reading,
and other specialties
required to insure an
aesthetically pleasing,
scholarly, and
grammatically accurate
journal.
The Editor shall be the
chairperson for the
Publications Committee.
Article II –
Executive Board
The Executive Board
shall consist of the
following:
A. The Society Officers
B. The immediate past
President
C. The elected head of
each Chapter or the
appointed representative
who is a Society member.
D. Six (6) individuals
elected from the
membership-at-large.
The six (6) individuals
noted above in II. D.
shall each serve terms
of three(3) years with
two (2) members being
elected each year by
majority vote of members
present at the Annual
Meeting.
Vacancies within the six
(6) elected positions to
the Executive Board
(II.D.) shall be filled
at the next regular
meeting of the Society
by majority vote of the
members present. The
length of term shall be
equal to the unexpired
term of the individual
being replaced.
An Executive Board
quorum shall consist of
at least seven (7)
members from the above
listing, of which at
least four (4) shall be
Society Officers.
Article III –
Meetings
The Annual Meeting of
the Society shall be
held on a Saturday in
January at such time and
place recommended by the
Program Committee and
agree to by at least
five (5) Executive Board
members.
There shall be three (3)
other regular meetings
of this Society. They
shall be held preferably
on a Saturday during the
months of March, May,
and October. The exact
date, time and place for
such meetings shall be
set by the Program
Committee and agreed to
by at least five (5)
Executive Board members.
Special meetings may be
called as necessary by
the President or acting
Executive Board
Chairperson.
Notices for all meetings
shall be mailed at least
twenty (20) days prior
to the meeting date.
Twenty members in
addition to Executive
Board members shall
constitute a quorum at
any general membership
meeting. The business
portion of each meeting
shall include matters
deemed desirable or
necessary by the
President, a synopsis of
actions taken by the
Executive Board since
the last general
membership meeting, a
reading of minutes of
the last general
membership meeting, and
discussion and vote upon
any actions of the Board
which is challenged by a
member or mandatory
under the Constitution
and By-Laws. Any action
of the Executive Board
may be annulled or
amended by two-thirds
(2/3) vote of members
present and voting.
Article IV –
Elections
Election of Officers for
new-term positions shall
be based on simple
majority agreement by
those present at the
Annual Meeting held in
January of each even
numbered year plus those
votes cast by Absentee
Mail Ballot.
Nominations for the
various offices shall be
made by the Nominating
Committee in writing, to
the Executive Board and
to the general
membership via the
Newsletter at least
sixty (60) days prior to
the Annual Meeting. The
nominations shall be
supported by written
consent from the member
being nominated and an
outline of the member’s
background and
qualifications for the
position.
Nominations for the
various Officers shall
be accepted from the
floor at the Annual
Meeting, provided the
member nominated is
present and will
verbally agree to his
name being so placed.
The person placing the
nomination shall have
the opportunity to
verbally express the
nominee’s qualifications
and background.
All voting shall be by
secret ballot by using
forms prepared in
advance. Election forms
shall contain an
alphabetical listing of
candidates foe each
position. Blank spaces
shall be provided under
each office position for
entry of names of
persons placed in
nomination from the
floor. Ballots shall be
executed during the
business meeting and
collected unsigned for
tabulation and
announcement of new
Officers later that day.
Absentee Ballots may be
requested from the
Corresponding Secretary
up to 30 days prior to
the Annual Meeting. Use
of said Absentee Ballots
shall be limited to
names placed in
nomination by the
Nominating Committee.
The ballots shall be
signed and returned to
the Corresponding
Secretary no later than
24 hours prior to the
Annual Meeting date.
Absentee Ballots will
remain unopened until
ballot tabulations
commence.
Article V –
Publications
The Society shall
publish a newsletter and
a journal for
distribution without
charge to members not in
arrears for payment of
dues. Available
publications may be sold
to non-members of the
Society at a price set
by the Executive Board
upon recommendation of
the Editor.
The Official titles of
the regular publications
shall be The
Archaeological Society
of New Jersey Newsletter
and The Archaeological
Society of New Jersey
Bulletin; hereinafter
called the Newsletter an
the Bulletin.
The Society may publish
other scholarly works
which are recommended
and approved by the
Publications Committee
and the Editor and are
sanctioned by majority
vote of the Executive
Board.
Article VI – Chapters
Subsidiary autonomous
chapters of the Society
may be established
throughout the State of
New Jersey. Chapter
policies shall be in
accord with those of the
Society. Non-members of
this Society may hold
membership in chapters,
but may not act as a
representative, nor
vote, nor hold office in
the Society. Chapter
officers must hold
Society membership.
A petition for
establishment of a
chapter may be sent to
the President after it
has been signed by at
least ten (10) members
in good standing with
the Society. The
President shall present
the petition to a
meeting of the Executive
Board and they shall act
on the petition within
six (6) months of
receipt. Final approval
must be sanctioned by a
majority vote of the
general membership at a
regular meeting.
Chapter affiliation may
be dissolved by
recommendation of the
Executive Board if the
chapter becomes inactive
or the chapter’s actions
are inconsistent with
Society objectives.
Final dissolution must
be sanctioned by a
majority vote of the
general membership at a
regular meeting.
Article VII –
Committees
The permanent Committees
of this Society and
their duties are as
follows:
A. The Education
Committee shall
encourage and promote
the teaching of
archaeology and related
subjects in schools and
colleges and shall plan
seminars, workshops,
publications, and other
types of educational
programs or materials
approved by the
Executive Board.
The Education Committee
shall be appointed by
the President. The
Chairperson is
responsible for staffing
the committee with
Society members and
reporting committee
progress at Executive
Board and general
membership meetings.
B. The Exhibits
Committee shall arrange
for, in conjunction with
the Program Committee,
the display,
description, and
security of
archaeological materials
brought by members,
speakers, or visitors to
general membership
meetings.
The Exhibits Committee
Chairperson shall be
appointed by the
President. The
chairperson is
responsible for
appropriate staffing of
the committee with
Society members and
reporting plans and
progress on exhibits at
Executive Board and
general membership
meetings.
C. The Finance Committee
shall be responsible for
the preparation and
presentation of a
proposed Society budget
by March of each year.
Expenditures and
commitments by the
Treasurer shall be
restricted to the
budgeted items and
amounts.
The Finance Committee
shall also be
responsible for
organizing and
conducting programs
which will generate
additional or special
operating revenues.
The Finance Committee
Chairperson shall be the
Assistant Treasurer.
That individual is
responsible for staffing
the committee and
reporting plans and
progress to the
Executive Board and
general membership.
D. The Library and
Archives Committee
Chairperson shall
maintain a reference
library for the Society,
locate and obtain
desirable publications
for the reference
library, and organize
Society documents for
historical reference
purposes. Title to all
above reference
materials and documents
shall be in the
Society’s name.
The Library and Archives
Committee Chairperson
shall be appointed by
the President. The
chairperson is
responsible for
appropriate staffing and
reporting of
activities to the
Executive Board and
general membership.
E. The Membership
Committee shall invite,
receive, and process
applications for
membership, devise
programs to increase
membership, maintain a
current listing of
members and their
addresses by membership
category, receive and
accept resignations and
record membership
deaths.
The Membership Committee
shall be the
responsibility of the
Second Vice President.
F. The Program Committee
shall assist the
President in the
planning of meeting
programs, shall secure
speakers as required and
shall arrange for
appropriate meeting
places and refreshments.
The Chairperson shall be
authorized to offer
speakers reasonable
compensation for travel
and, when necessary,
provide for a gratuity.
The Chairperson shall
secure abstracts for all
speakers programs and
forward these to the
Newsletter Editor in
advance of the meetings.
The Program Committee
shall be the
responsibility of the
Third Vice President.
G. The Publications
Committee shall deal
with general matters of
publication, such as
style and format, types
of content, frequency
and dates of issue,
numbers of copies
produced, contracts with
printers and
duplicators, and
distribution. The
Committee shall adopt
rules governing its own
operations , subject to
approval by the
Executive Board. Copies
of these rules shall be
filed with the Recording
Secretary, the
President, and the
Treasurer.
Upon recommendation of
the committee
chairperson, the
President may appoint
such editorial
associates as are needed
and available among
members of the Society.
These associates may be
given titles appropriate
to their functions and
shall be listed in
publications. Associates
shall be members of the
Publications Committee
as long as they perform
their editorial
functions.
The Publications
Committee chairperson
shall also be the
Editor.
H. The Public Relations
and Publicity Committee
shall promote and
disseminate information
about the Society’s
meetings, activities,
and publications to all
forms of media.
The Public Relations and
Publicity Committee
shall be the
responsibility of the
First Vice President.
I. The Research
Committee shall
recommend and encourage
archaeological research
within the Society and
its Chapters: as well as
with other appropriate
institutions. The
committee shall
coordinate and assist in
the planning of Society
sponsored research and
where judged appropriate
recommend levels and
types of financial
grants-in-aid.
The Research Committee
shall be appointed by
the President. The
Chairperson is
responsible for staffing
the committee with
Society members and
reporting progress to
the Executive Board and
general membership.
J. The President shall
appoint annually an
Auditing Committee and
Chairperson to evaluate
the books and records of
the Treasurer. The
results shall be
reported at the January
annual meeting.
Article VIII – Dues
The fiscal year of the
Society shall begin on
January 1st when all
dues for the calendar
year become payable.
Members one year in
arrears shall not be
entitled to vote or to
receive publications of
the Society. Members two
years in arrears shall,
after written notice, be
removed from the
Society’s membership
roll.
Ex-Officio and Honorary
members of the Society
are exempt from payment
of dues.
The fee for Life
Membership shall be
$1,000.00
Annual dues shall be:
A. Sustaining members
$30.00
B. Family members $25.00
C. Active members $20.00
D. Student members
$15.00
E. Institutional members
$25.00
Article IX –
Amendments
These By-Laws may be
amended by the Executive
Board, subject to
approval by a majority
vote at a general
membership meeting.
Article X – Effective
Date
These By-Laws were
adopted at a general
membership meeting of
the Archaeological
Society of New Jersey at
Cook College, Rutgers
University on March 27,
1976. These By-Laws
replace in the entirety
those adopted on January
15, 1972 and all
amendments.
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